Concur 鈥 How to process a Travel Advance Cash Return
Objective
The purpose of the Concur 鈥 How to process a Travel Advance Cash Return Quick Reference Guide is to provide steps on how to handle unused funds from a cash advance and to process a cash return in your Travel Report in Concur in order to substantiate your travel advance.
Return Unused Funds
Any funds left from your cash advance must be returned to the Cashier鈥檚 office with a deposit slip. Be sure to take the invoice you received with you when you return the funds. You will receive a receipt which must be attached to your Concur report.
Attach the Advance to Your Report
Step 1: Login to
Step 2: Click 鈥+鈥 to start a new report
Step 3: Click 鈥淰颈别飞鈥 or 鈥淩eport Details >Manage Cash Advances鈥 to add a cash advance the Concur report.
Step 4: Select 鈥淎诲诲鈥
Step 5: Select the 鈥Available Cash Advance鈥 to assign to the Concur report.
Step 6: Select 鈥淎dd to Report鈥
Step 7: Add expenses that total at least the amount of the travel advance received less the amount you returned.
Add an Expense Line for the Returned Funds
Step 8: Select 鈥淎诲诲鈥 to add a new expense
Step 9: Select the Expense Type of 鈥淐ash Advance Return鈥
Step 11: Complete the remainder of the fields. The amount should be a credit (ex. -15.25).
Step 12: Click 鈥淪ave Expense鈥.
Step 13: Submit your report as normal.